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Business UsersVendors, Bills & Purchase Orders

Purchase order detail and linked bills

Review PO lines, totals, status, and the vendor bill connected to a purchase order.

Last updated May 20, 2026

What this guide covers

The purchase order detail page is the working view for one PO — header fields, line items, calculated totals, and any linked vendor bill.

Header fields

Depending on status and permissions, you can update:

  • PO date and ship/pickup date
  • Vendor and purchaser
  • Notes
  • Status transitions allowed for your role

Line items

Each line includes expense category, quantity, unit price, optional tax rate and class, project assignment, and a line note. Totals recalculate as lines change.

Linked Vendor Bill card

When a PO is connected to a vendor bill, a Linked Vendor Bill card appears at the bottom of the page. It links back to the bill through the project's expenses context.

The link is bidirectional:

  • purchase_orders.linked_vendor_bill_id points to the bill
  • vendor_bills.purchase_order_id points to the PO

Related articles

Purchase orders on a project
Track purchasing for a project from the Purchase Orders tab on the project detail page.
Managing vendor bills in Accounting
Review, filter, and manage vendor bills from the Accounting Bills tab.