Creating purchase orders with vendor bills

What this guide covers

When you create a purchase order, NidusCore can also create or link the related vendor bill so accounting stays aligned with purchasing.

Create Purchase Order dialog with Linked Vendor Bill section

Basic PO fields

The dialog collects vendor, purchaser, PO date, optional ship/pickup date, and one or more line items with expense categories, pricing, tax, class, and project assignment.

Linked Vendor Bill section

Turn on Linked Vendor Bill to connect accounting at creation time. You then choose a Vendor Bill Action:

Create new vendor bill

NidusCore creates a vendor bill using the PO line totals. You can optionally:

Set the vendor invoice number (defaults to the PO number)
Upload invoice and receipt documents immediately
Record an initial payment if the bill is partially or fully paid

Link existing vendor bill

Choose an unlinked bill for the same vendor. Payment details remain on the existing bill — they are not edited from the PO dialog.

Eligible bills must:

Belong to the selected vendor
Not already be linked to another purchase order
Be a standard bill (not a credit)

After creation

Once saved, both records reference each other. The PO detail page shows the linked bill card, and the vendor bill's Manage dialog lists linked purchase orders with an Open PO shortcut.