What this guide covers
Two related but distinct configuration areas govern how time is captured and how hours become costs.
Shift log settings
Controls clock-in/out behavior:
- Whether breaks are tracked
- Approval requirements before shifts count toward payroll
- Rounding or validation rules for shift duration
- Team lead approval scopes (also configured on Settings → Teams)
Shift logs are the payroll anchor — project time usually nests under an active shift when required.
Project time settings
Project time categories
Categories label hours on projects (e.g. Production, Install, Travel). Members pick a category when logging time on a project.
Create, rename, archive, and reorder categories from this tab.
Project cost overtime
Separate from payroll OT, project cost overtime rules mark hours as OT for project costing and margin reports:
- Enable/disable project OT calculation
- Modes: total hours threshold, time-of-day window, weekend rules, or combinations
- OT multiplier applied to cost rates
Live logging without clock-in
When Allow live project time without clock-in is enabled, users can start project timers without an open shift (policy-dependent). Disable this for stricter payroll control.
Project detail time tracking
On projects, users with project_time_tracking permission see time logging controls. Logged entries roll into project financials when project_financials_access allows.